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WORKFLOW TEMPLATE
Google Meet Automation | Operations n8n Workflow Template with Webhook, Gmail
Ready-to-import n8n workflow JSON for Google Meet Automation. 14 nodes. Integrations: Webhook, Gmail. Copy and import into n8n.
14 nodesGoogle_Meet_Automation-workflow.json
{"id": "5N46vB5yT6jTsXHH","meta": {"instanceId": "c2650793f644091dc80fb900fe63448ad1f4b774008de9608064d67294f8307c","templateCredsSetupCompleted": true},"name": "Google Meet Automation","tags": [],"nodes": [{"id": "webhook-trigger","name": "Webhook Trigger","type": "n8n-nodes-base.webhook","position": [112,320],"webhookId": "b339e631-7267-4f88-bea4-16c0f35f7645","parameters": {"path": "google-meet-automation","options": {},"httpMethod": "POST","responseMode": "responseNode"},"typeVersion": 2},{"id": "error-response","name": "Error Response","type": "n8n-nodes-base.respondToWebhook","position": [560,416],"parameters": {"options": {},"respondWith": "json","responseBody": "={\n \"status\": \"error\",\n \"message\": \"Missing required fields: meetingNotes and meetingTitle\",\n \"timestamp\": \"{{ $now.toISO() }}\"\n}"},"typeVersion": 1.4},{"id": "extract-data","name": "Extract Meeting Data","type": "n8n-nodes-base.set","position": [560,224],"parameters": {"options": {},"assignments": {"assignments": [{"id": "meeting-notes","name": "meetingNotes","type": "string","value": "={{ $json.body.meetingNotes }}"},{"id": "meeting-title","name": "meetingTitle","type": "string","value": "={{ $json.body.meetingTitle }}"},{"id": "meeting-date","name": "meetingDate","type": "string","value": "={{ $json.body.meetingDate || $now.toISO() }}"},{"id": "attendees","name": "attendees","type": "array","value": "={{ $json.body.attendees || [] }}"},{"id": "meeting-duration","name": "duration","type": "string","value": "={{ $json.body.duration || '60 minutes' }}"}],"assignments[0]": {"value": "={{ $json.meetingNotes }}"},"assignments[1]": {"value": "={{ $json.meetingTitle }}"},"assignments[2]": {"value": "={{ $json.meetingDate || $now.toISO() }}"},"assignments[3]": {"value": "={{ $json.attendees || [] }}"},"assignments[4]": {"value": "={{ $json.duration || '60 minutes' }}"}}},"typeVersion": 3.4},{"id": "gemini-model","name": "Google Gemini AI","type": "@n8n/n8n-nodes-langchain.lmChatGoogleGemini","position": [816,448],"parameters": {"options": {}},"credentials": {"googlePalmApi": {"id": "7ZkDDnjsiPRXf6eh","name": "project gcp: n8n-khmuhtadin"}},"typeVersion": 1},{"id": "ai-processor","name": "AI Meeting Processor","type": "@n8n/n8n-nodes-langchain.chainLlm","position": [784,224],"parameters": {"text": "=You are an AI assistant that analyzes Google Meet notes to extract actionable insights.\n\nMEETING DETAILS:\nTitle: {{ $json.meetingTitle }}\nDate: {{ $json.meetingDate }}\nDuration: {{ $json.duration }}\nAttendees: {{ $json.attendees.join(', ') }}\n\nMEETING NOTES:\n{{ $json.meetingNotes }}\n\n=== INSTRUCTIONS ===\nPlease analyze the meeting notes and extract the following information in JSON format:\n\n1. ACTION_ITEMS: Array of tasks with assignee, description, due_date, and priority\n2. KEY_DECISIONS: Array of important decisions made\n3. SUMMARY: Brief meeting summary (2-3 sentences)\n4. FOLLOW_UP_EMAILS: Array of follow-up emails to send with recipient, subject, and content\n5. NEXT_MEETING: Information about next meeting if mentioned\n6. IMPORTANT_DATES: Any dates or deadlines mentioned\n\nReturn ONLY valid JSON with this structure:\n{\n \"action_items\": [\n {\n \"assignee\": \"person@email.com\",\n \"description\": \"Task description\",\n \"due_date\": \"2025-01-15\",\n \"priority\": \"high|medium|low\"\n }\n ],\n \"key_decisions\": [\"Decision 1\", \"Decision 2\"],\n \"summary\": \"Meeting summary here\",\n \"follow_up_emails\": [\n {\n \"recipient\": \"person@email.com\",\n \"subject\": \"Email subject\",\n \"content\": \"Email content\"\n }\n ],\n \"next_meeting\": {\n \"date\": \"2025-01-20\",\n \"time\": \"10:00 AM\",\n \"topic\": \"Follow-up discussion\"\n },\n \"important_dates\": [\n {\n \"date\": \"2025-01-15\",\n \"description\": \"Project deadline\"\n }\n ]\n}","batching": {},"promptType": "define","hasOutputParser": true},"typeVersion": 1.7},{"id": "split-action-items","name": "Split Action Items","type": "n8n-nodes-base.splitOut","position": [1184,32],"parameters": {"options": {},"fieldToSplitOut": "action_items"},"typeVersion": 1},{"id": "create-tasks","name": "Create Google Tasks","type": "n8n-nodes-base.googleTasks","position": [1408,32],"parameters": {"task": "My Tasks","title": "={{ $json.description }}","additionalFields": {"notes": "=Meeting: {{ $('Extract Meeting Data').item.json.meetingTitle }}\nAssignee: {{ $json.assignee }}\nPriority: {{ $json.priority }}\nDue Date: {{ $json.due_date }}\n\nCreated from Google Meet automation on {{ $now.toFormat('yyyy-MM-dd HH:mm') }}"}},"credentials": {"googleTasksOAuth2Api": {"id": "Af2b9A5rnrReAwkO","name": "GCP: n8n-khmuhtadin"}},"typeVersion": 1},{"id": "split-emails","name": "Split Follow-up Emails","type": "n8n-nodes-base.splitOut","position": [1184,224],"parameters": {"options": {},"fieldToSplitOut": "follow_up_emails"},"typeVersion": 1},{"id": "send-emails","name": "Send Follow-up Emails","type": "n8n-nodes-base.gmail","position": [1408,224],"webhookId": "f752a312-37ec-4456-8015-1b5e2a5a5138","parameters": {"sendTo": "={{ $json.recipient }}","message": "=font-family: Arial, sans-serif; max-width: 600px; margin: 0 auto;\">\n",{{ $json.subject }}
\n \n20px; border-radius: 8px; margin: 20px 0;\">\n\n \n0; color: #374151;\">Meeting Summary
\nMeeting: {{ $('Extract Meeting Data').item.json.meetingTitle }}
\nDate: {{ $('Extract Meeting Data').item.json.meetingDate }}
\nDuration: {{ $('Extract Meeting Data').item.json.duration }}
\n20px 0;\">\n {{ $json.content }}\n\n \n
1px solid #e5e7eb; margin: 30px 0;\">\n \n14px;\">\n This email was automatically generated from your Google Meet notes.
\n
\n Generated on {{ $now.toFormat('MMMM dd, yyyy \\at HH:mm') }}\n"options": {},"subject": "={{ $json.subject }}"},"credentials": {"gmailOAuth2": {"id": "8p11S7abjY8KddB9","name": "contactmuhtadin"}},"typeVersion": 2.1},{"id": "create-summary-doc","name": "Create Meeting Summary Document","type": "n8n-nodes-base.googleDocs","position": [1408,416],"parameters": {"title": "=('Meeting Summary - ' + $('Extract Meeting Data').item.json.meetingTitle + ' - ' + $now.toFormat('yyyy-MM-dd'))","folderId": "default"},"credentials": {"googleDocsOAuth2Api": {"id": "rlvvfYKhxvwjpMC2","name": "GCP: n8n-khmuhtadin"}},"typeVersion": 2},{"id": "final-response","name": "Success Response","type": "n8n-nodes-base.respondToWebhook","position": [1856,128],"parameters": {"options": {},"respondWith": "allIncomingItems"},"typeVersion": 1.4},{"id": "cedd4268-e3b3-4b1c-bfe3-02c7f099cb83","name": "If","type": "n8n-nodes-base.if","position": [336,320],"parameters": {"options": {},"conditions": {"options": {"version": 2,"leftValue": "","caseSensitive": true,"typeValidation": "strict"},"combinator": "and","conditions": [{"id": "0df05311-3c5d-4f7c-915e-f8e66171d6cc","operator": {"type": "string","operation": "exists","singleValue": true},"leftValue": "={{ $json.body.meetingTitle }}","rightValue": ""},{"id": "d6ccea8b-afd0-4955-8b37-2d44e3ea3648","operator": {"type": "string","operation": "exists","singleValue": true},"leftValue": "={{ $json.body.meetingNotes }}","rightValue": ""}]}},"typeVersion": 2.2},{"id": "ede05363-8a89-4706-a74b-63e8d39886d4","name": "Structured Output Parser","type": "@n8n/n8n-nodes-langchain.outputParserStructured","position": [944,448],"parameters": {"jsonSchemaExample": "{\n \"action_items\": [\n {\n \"assignee\": \"person@email.com\",\n \"description\": \"Task description\",\n \"due_date\": \"2025-01-15\",\n \"priority\": \"high|medium|low\"\n }\n ],\n \"key_decisions\": [\"Decision 1\", \"Decision 2\"],\n \"summary\": \"Meeting summary here\",\n \"follow_up_emails\": [\n {\n \"recipient\": \"person@email.com\",\n \"subject\": \"Email subject\",\n \"content\": \"Email content\"\n }\n ],\n \"next_meeting\": {\n \"date\": \"2025-01-20\",\n \"time\": \"10:00 AM\",\n \"topic\": \"Follow-up discussion\"\n },\n \"important_dates\": [\n {\n \"date\": \"2025-01-15\",\n \"description\": \"Project deadline\"\n }\n ]\n}"},"typeVersion": 1.3},{"id": "11bcb195-3a58-4cd1-8a0d-e69cc954847a","name": "Merge","type": "n8n-nodes-base.merge","position": [1632,112],"parameters": {"numberInputs": 3},"typeVersion": 3.2}],"active": false,"pinData": {},"settings": {"executionOrder": "v1"},"versionId": "adcb521c-7b87-4c7d-b443-94ffb124ee23","connections": {"If": {"main": [[{"node": "Extract Meeting Data","type": "main","index": 0}],[{"node": "Error Response","type": "main","index": 0}]]},"Merge": {"main": [[{"node": "Success Response","type": "main","index": 0}]]},"Webhook Trigger": {"main": [[{"node": "If","type": "main","index": 0}]]},"Google Gemini AI": {"ai_languageModel": [[{"node": "AI Meeting Processor","type": "ai_languageModel","index": 0}]]},"Split Action Items": {"main": [[{"node": "Create Google Tasks","type": "main","index": 0}]]},"Create Google Tasks": {"main": [[{"node": "Merge","type": "main","index": 0}]]},"AI Meeting Processor": {"main": [[{"node": "Split Action Items","type": "main","index": 0},{"node": "Split Follow-up Emails","type": "main","index": 0},{"node": "Create Meeting Summary Document","type": "main","index": 0}]]},"Extract Meeting Data": {"main": [[{"node": "AI Meeting Processor","type": "main","index": 0}]]},"Send Follow-up Emails": {"main": [[{"node": "Merge","type": "main","index": 1}]]},"Split Follow-up Emails": {"main": [[{"node": "Send Follow-up Emails","type": "main","index": 0}]]},"Structured Output Parser": {"ai_outputParser": [[{"node": "AI Meeting Processor","type": "ai_outputParser","index": 0}]]},"Create Meeting Summary Document": {"main": [[{"node": "Merge","type": "main","index": 2}]]}}}
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